You help create experiences that people remember. Working closely with our Event Manager, you support the planning and execution of our events – from Impossible Founders' own formats to our presence at conferences and trade fairs. You keep the operational details under control so the team can focus on the bigger picture, and help turn it into content for our channels afterward.

Event Coordination & Operations (your main focus)Planning & vendors

• Research and coordinate logistics with vendors — venues, catering, equipment, tech, design, and decoration
• Maintain vendor contact lists and keep the CRM/database current
• Benchmark other events and scout venues

• Manage registration lists, RSVPs, and guest communications
• Support coordination with partners, sponsors, and institutions
• Support calendar scheduling and internal event announcements

• Prepare name badges, signage, and printed materials
• Order and track event supplies and giveaways
• Set up and break down event spaces (e.g. signage, seating, tech)

• Take photos and notes for internal documentation
• Collect feedback forms and survey results, and help pull together simple success metrics (attendance, feedback, reach)
• Reconcile invoices and keep the budget tracker up to date
• Archive event materials and photos in the shared drive/Notion, and turn it all into reports on comms and press impact

• Help grow our brand presence across our channels and different communication opportunities
• Support storytelling around our events and the journey of our startups, and help bring our brand to life through general marketing operation tasks
• Scout trends and support content research

What matters most to us

• Enrolled in a degree program related to event management, communication, marketing, hospitality, or a comparable field
• First experience in events, hospitality, or project coordination (personal or through internships)
• Strong organizational skills and attention to detail; comfortable juggling multiple tasks against tight deadlines, and staying calm and friendly even right before an event starts
• Structured, proactive, and solution-oriented way of working
• Reliable and curious to explore new tools and topics
• Excited about a steep learning curve in a meaningful environment
• Able to work independently and prioritize tasks
• Fluent in German and English
• Genuine interest in the startup, DeepTech, or innovation ecosystem

• Basic skills in Canva, video editing, or social media
• Copywriting skills

At Impossible Founders, the people behind the impossible are the most important catalyst. That's why we do everything we can to create a collaborative working environment:

• Responsibility & autonomy: You take on real responsibility from day one and have the freedom to actively shape your role and the company. Output counts, and you are given the freedom you need to do your job in the best possible way.
• Flexible & family-friendly working: We offer a high degree of flexibility through our hybrid work setup. Mondays are our shared office day, while on other days you can choose whether to work remotely or from the office — depending on what works best for your role, team, and personal circumstances.
• Meaningful mission & impact: You will work on projects that address real challenges in AI, climate tech, and beyond. You will achieve impact and visibility by working closely with founders, researchers, and leading partners.
• Collaborative culture & diversity: We cultivate a collaborative culture—practical, ego-free, and driven by shared responsibility. Our team is characterized by diversity and openness. The company language is English so that everyone feels welcome.

• 30 days of vacation
• Deutschlandticket
• International team and English as company language
• Central office in a prime location
• Choice of your own hardware

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